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Accounting Manager

Dec 17, 2018 | Employment

Midwest Dairy Association™ (Midwest Dairy) is a non-profit organization financed and directed by the dairy farmers in ten states – Arkansas, Illinois, Iowa, Kansas, Minnesota, Missouri, Nebraska, North Dakota, South Dakota and eastern Oklahoma.  The mission of the Association is to implement programs that help increase sales and demand for dairy products and dairy ingredients.  The goal is to help improve the economic well-being of Midwest dairy farmers.

Midwest Dairy Association is seeking candidates for a full-time Accounting Manager position.  This position is responsible for managing the day-to-day accounting operations for Midwest Dairy and its affiliated organizations, and for coordinating financial reporting, budget preparation, audit preparation.

A Bachelor’s Degree in Accounting, Business or a related field along with ten years of progressive experience in accounting with not-for-profit organizations, including three years of experience in presenting financial information to non-financial audiences, and three years of supervising employees; or a combination of education and experience providing equivalent knowledge.  Certified Public Accountant, Chartered Global Management Accountant or Certified Management Accountant are preferred.

Competitive wages and benefits are offered.  Send resume and cover letter through the form below or email to resumes@midwestdairy.com by Friday, January 4, 2019.


Key Result Areas

A. Prepare, review and present financial statements and other management reports for Midwest Dairy Association and affiliated organizations to provide information for management and board decision-making. – 30%

  1.  Prepare and review internal financial statements, division, departmental and cost center reports, and variance analyses as needed.
  2. Prepare allocation calculations for internal and external financial reports, e.g. audit reports, USDA reports, DMI unified marketing plan reports, and the annual report.
  3. Coordinate preparation of IRS and State Department of Revenue tax returns.
  4. Maintain board seat allocation formulas in accordance with relevant statutes and bylaws.
  5. Present financial reports to staff, Division Boards, and affiliated organizations, as needed.

B. Manage the day-to-day operations of the accounting department to ensure efficient operations, and monitor and enforce accounting policies, procedures and internal controls to ensure compliance with guidelines and the integrity of financial information and procedures. – 30%

  1. Manage and oversee the day-to-day operations of the accounting department, including accounts payable, cash receipts, cash management, month-end process, and year-end process.
  2. Coordinate the annual budgeting preparation process for all companies.
  3. Coordinate annual or bi-annual external audits and the audit reporting process.
  4. Monitor and enforce accounting policies, procedures and internal controls.
  5. Oversee the process of tracking vendor information and IRS Forms W9 in the accounting system to ensure that IRS Forms 1099 and 1096 are filed accurately and in accordance with IRS requirements.
  6. Maintain bank and investment account authorizations.
  7. Coordinate record retention for financial information in accordance with the Record Retention Policy.
  8. Monitor board expense reports to assure compliance with the Board Policy Manual.
  9. Coordinate the time and billing process.

C. Maintain the general ledger and subsidiary ledgers for Midwest Dairy and/or assigned companies in accordance with generally accepted accounting principles to accurately reflect each company’s financial situation. – 20%

  1. Maintain general ledger and subsidiary ledgers for accuracy.
  2. Monitor cash balances and invest excess funds in certificates of deposit, money market funds or insured savings accounts in accordance with investment policies and to ensure adequate cash flow and maximum interest earnings.
  3. Develop budgets to ensure that available funds are properly used throughout the year by appropriate personnel.
  4. Monitor and analyze budget variances throughout the year.
  5. Prepare audit work papers.

D. Maintain the accounting ERP system, reporting tools, and the time tracking system to provide accurate, timely information to meet staff and board needs and to promote staff efficiency. – 10%

  1. Work with third-party vendors to implement and maintain the ERP system and the time tracking system.
  2. Manage the set-up, security and customized fields of the ERP system and coordinate ERP system upgrades.
  3. Build and maintain reports using the report writer, and coordinate the issuance of monthly cost center reports for budget managers and other staff.
  4. Monitor new developments related to accounting ERP systems, and make recommendations for system enhancements.

E. Manage the selection, training, development and performance of assigned staff to retain a motivated, professional workforce for Midwest Dairy. – 10%

  1. Recruit and select applicants for job vacancies considering the requirement of the job, and the skills/abilities of applicants.
  2. Establish and communicate job responsibilities and performance expectations to assure mutual understanding of desired results.
  3. Assess employee performance; provide positive and constructive feedback on an ongoing basis to reinforce desired results.
  4. Identify training and/or development opportunities that will assist employees in achieving enhanced job performance and/or career objectives.
  5. Assure job descriptions are kept up-to-date.

* =  Essential Functions are defined as those functions that an individual who holds or desires the position must be able to perform unaided or with reasonable accommodation.  Functions may be considered essential if:

  1. the position exists for performance of the function
  2. a limited number of employees can perform the function, and it, therefore cannot be reassigned; or
  3. the function is specialized and requires certain expertise to perform it.

Job Specifications

Education and Experience

Bachelor’s Degree in Accounting, Business or a related field, seven years of progressive experience in accounting with not-for-profit organizations, including three years of experience in presenting financial information to non-financial audiences, and three years of supervising employees; or a combination of education and experience providing equivalent knowledge.  Certified Public Accountant, Chartered Global Management Accountant or Certified Management Accountant are preferred.

Knowledge, Skills, and Abilities

Knowledge
  1. Knowledge of the process for recording, classifying, and summarizing financial transactions in accordance with generally accepted accounting principles in a not-for-profit environment.
  2. Knowledge of standard accounting policies, procedures and internal accounting controls.
  3. Knowledge of the history and governance structure of Midwest Dairy Association and affiliated organizations.
  4. Knowledge of federal and state dairy checkoff statutes.
  5. Knowledge of federal and state governmental compliance requirements, for the states served by Midwest Dairy Association and its affiliated organizations.
  6. Knowledge of accounting ERP systems and standard accounting report writers to maintain company accounting books and reports.
  7. Knowledge of and ability to utilize a variety of computer software applications, especially Microsoft Office 365.
  8. Knowledge of existing and projected variables that influence budgets.
 Skills
  1. Skill of conducting financial analyses by evaluating an organization’s financial position and performance; ability to apply such information to decision-making.
  2. Skill in investigating and resolving problems in a timely and efficient manner.
Abilities
  1. Ability to present self and ideas, orally or in writing, using knowledge and perspective of the audience so that they understand and accept the ideas as credible.
  2. Ability to communicate and explain financial information to non-financial personnel.
  3. Ability to work cooperatively and collaboratively with a team of individuals to make the work of the group successful and effective.
  4. Ability to develop rapport, trust and open communication that enhances the growth and job performance of department personnel.
  5. Ability to coordinate and prioritize multiple projects to meet deadlines.
  6. Ability to establish budgets which reflect planned operations in financial terms for a given period of time.
  7. Ability to monitor and analyze budget variances.
  8. Ability to select a course of action considering appropriate variables in order to resolve a specific problem or issue.
  9. Ability to give attention to detail.
  10. Ability to work increased hours during certain times of the year, especially audit and budget seasons.
  11. Ability to travel on occasion.

 Physical Demands

While performing the responsibilities of the job, the employee is required to talk and hear.  The employee is often required to sit and use their hands and finger, to handle or feel.  The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop and kneel.  Vision abilities required by this job include close vision.

Work Environment

While performing the responsibilities of the job, these work environment characteristics are representative of the environment the job holder will encounter.  Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of the job.

While performing the duties of this job, the employee is working in an office/home office environment.  The noise level in the work environment is quiet to moderate.

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