Midwest Dairy is a non-profit organization financed and directed by the dairy farmers in ten states – Arkansas, Illinois, Iowa, Kansas, Minnesota, Missouri, Nebraska, North Dakota, South Dakota and eastern Oklahoma. The mission of the Association is to implement programs that help increase sales and demand for dairy products and dairy ingredients. The goal is to help improve the economic well-being of Midwest dairy farmers.
The Accounting Manager/Director is responsible for managing the day-to-day accounting operations for Midwest Dairy and its affiliated organizations, and for coordinating financial reporting, budget preparation, audit preparation.
1. Prepare, review and present financial statements and other management reports for Midwest Dairy Association and affiliated organizations to provide information for management and board decision-making.
- Prepare and review internal financial statements, division, departmental and cost center reports, and variance analyses as needed.
- Prepare allocation calculations for internal and external financial reports, e.g. audit reports, USDA reports, DMI unified marketing plan reports, and the annual report.
- Coordinate preparation of IRS and State Department of Revenue tax returns.
- Present financial reports to staff, Division Boards, and affiliated organizations, as needed.
2. Manage the day-to-day operations of the accounting department to ensure efficient operations, and monitor and enforce accounting policies, procedures and internal controls to ensure compliance with guidelines and the integrity of financial information and procedures.
- Manage and oversee the day-to-day operations of the accounting department, including accounts payable, cash receipts, cash management, payroll, month-end process, and year-end process.
- Coordinate the annual budgeting preparation process for all companies.
- Coordinate external audits and the audit reporting process.
- Monitor and enforce accounting policies, procedures and internal controls.
- Oversee the process of tracking vendor information and IRS Forms W9 in the accounting system to ensure that IRS Forms 1099 and 1096 are filed accurately and in accordance with IRS requirements.
- Coordinate record retention for financial information in accordance with the Record Retention Policy.
- Monitor board expense reports to assure compliance with the Board Policy Manual.
- Coordinate the time and billing process.
3. Maintain the general ledger and subsidiary ledgers for Midwest Dairy and/or assigned companies in accordance with generally accepted accounting principles to accurately reflect each company’s financial situation.
- Maintain general ledger and subsidiary ledgers for accuracy.
- Monitor cash balances and invest excess funds in certificates of deposit, money market funds or insured savings accounts in accordance with investment policies and to ensure adequate cash flow and maximum interest earnings.
- Develop budgets to ensure that available funds are properly used throughout the year by appropriate personnel.
- Monitor and analyze budget variances throughout the year.
- Prepare audit work papers.
4. Maintain the accounting ERP system, reporting tools, and the time tracking system to provide accurate, timely information to meet staff and board needs and to promote staff efficiency.
- Work with third-party vendors to implement and maintain the ERP system and the time tracking system.
- Manage the set-up, security and customized fields of the ERP system and coordinate ERP system upgrades.
- Build and maintain reports using the report writer and coordinate the issuance of monthly cost center reports for budget managers and other staff.
- Monitor new developments related to accounting ERP systems and make recommendations for system enhancements.
5. Manage the selection, training, development and performance of assigned staff to retain a motivated, professional workforce for Midwest Dairy.
- Establish and communicate job responsibilities and performance expectations to assure mutual understanding of desired results.
- Assess employee performance; provide positive and constructive feedback on an ongoing basis to reinforce desired results.
- Identify training and/or development opportunities that will assist employees in achieving enhanced job performance and/or career objectives.
Education and Experience: Bachelor’s Degree in Accounting, Business or a related field, seven years of progressive experience in accounting with not-for-profit organizations, including three years of experience in presenting financial information to non-financial audiences, and three years of supervising employees; or a combination of education and experience providing equivalent knowledge. Certified Public Accountant, Chartered Global Management Accountant or Certified Management Accountant are preferred. Great Plains experience is preferred.
Physical Demands: While performing the responsibilities of the job, the employee is required to talk and hear. The employee is often required to sit and use their hands and finger, to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop and kneel. Vision abilities required by this job include close vision.
Work Environment: While performing the responsibilities of the job, these work environment characteristics are representative of the environment the job holder will encounter. Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of the job. While performing the duties of this job, the employee is working in an office/home office environment. The noise level in the work environment is quiet to moderate.